Real estate / Free editable template

Move-out inspection board template

A move-out inspection compares each room with how it was at check-in and decides what, if anything, comes out of the deposit. This example gives every room its own card with both visits side by side, the number of photos, and a charge or a fair wear and tear call. A bar at the bottom splits the £1,450 deposit between the tenant and each deduction.

This is a planning example, not legal or financial advice. Property and tenancy law differs by country and state and changes often: check current rules.

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Move-out inspection board example showing a card for each room with both visits, charges or fair wear and tear for each room, deposit split by deduction
Everything in this example is editable. Replace the labels, move the shapes and adapt the layout to your work.

How to use this template

  1. Start from the inventory

    Copy the check-in condition of each room from the inventory, with its date and photo count.

  2. Inspect room by room

    Note what has changed in each room, take dated photos and decide whether it is damage, cleaning or fair wear and tear.

  3. Split the deposit

    Price each deduction fairly, show what goes back to the tenant and send the breakdown with the photos.

Questions about this template

How do I add another room to the board?

Duplicate one of the room cards, rename it and fill in the check-in and check-out notes, photo references and charge. Then update the deposit split so the deductions still add up.

Do I need an account to use it?

No. Open the template and edit it in your browser. Your work saves on this device. An account is optional if you want to sync your workspace.

Can I export the finished diagram?

Yes. Use Export in the editor to save a PNG, SVG or PDF, or download an editable .epicdraw backup.

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