HR / Free editable template

Employee lifecycle diagram template

An employee lifecycle diagram shows the stages someone passes through with an organisation, from first hearing about a role to leaving and perhaps returning. This example arranges six stages in a cycle, Attract, Recruit, Onboard, Develop, Retain and Separate, with the HR touchpoints, owner and one measure for each.

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Employee lifecycle diagram example showing six stages arranged in a cycle, touchpoints and owner for each stage, one measure per stage
Everything in this example is editable. Replace the labels, move the shapes and adapt the layout to your work.

How to use this template

  1. Name your own touchpoints

    Replace the examples with the activities your organisation actually runs at each stage. Gaps become obvious, such as no planned conversation between onboarding and the first annual review.

  2. Give every stage an owner

    Write who is responsible for the experience at each stage. Shared ownership is fine, but a stage with nobody named tends to be the one that gets neglected.

  3. Pick one measure per stage

    Choose a measure you can collect, such as time to hire or 12-month retention. One reliable number per stage is more useful than a dashboard nobody updates.

Questions about this template

Can I add a pre-boarding stage to the cycle?

Yes. Insert a stage between recruit and onboard and give it its own touchpoints, owner and measure like the other stages.

Do I need an account to use it?

No. Open the template and edit it in your browser. Your work saves on this device. An account is optional if you want to sync your workspace.

Can I export the finished diagram?

Yes. Use Export in the editor to save a PNG, SVG or PDF, or download an editable .epicdraw backup.

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