HR / Free editable template

Recruitment process flowchart template

A recruitment process flowchart shows each step from a vacancy request to a new starter’s first day, and who owns it. This example uses three lanes for the hiring manager, recruiter and candidate, with decisions for role approval, the offer and the candidate’s acceptance, plus what happens when the answer is no.

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Recruitment process flowchart example showing hiring manager, recruiter and candidate lanes, approval, offer and acceptance decisions, notes on criteria and candidate updates
Everything in this example is editable. Replace the labels, move the shapes and adapt the layout to your work.

How to use this template

  1. Start from the approval rule

    Replace the first decision with your real sign-off for new roles. If headcount needs finance or a director, add that person as a step so delays at the start of the process are visible.

  2. Add your interview stages

    Split the interview box into the stages you actually run, such as a phone screen, task and panel. Each extra stage adds time for the candidate, so the chart helps you question any that do not change decisions.

  3. Walk through the no branches

    Follow a rejected candidate and a declined offer through the chart. Check that each one gets an outcome and that the role returns to a named owner instead of stalling.

Questions about this template

Can I add an assessment centre stage?

Yes. Insert a step in the candidate and recruiter lanes after shortlisting and connect it to the interview decision so the order stays clear.

Do I need an account to use it?

No. Open the template and edit it in your browser. Your work saves on this device. An account is optional if you want to sync your workspace.

Can I export the finished diagram?

Yes. Use Export in the editor to save a PNG, SVG or PDF, or download an editable .epicdraw backup.

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