Logistics / Free editable template

Customs clearance flowchart template

Once an import declaration is lodged, a risk engine decides how closely customs looks at it. This flowchart starts with a checklist for a clean declaration, then splits into three lanes: green for automatic release, amber for a document check and red for a physical examination, each with what happens, how long it usually takes and the outcome. A table lists the common reasons goods are held and how to avoid them.

This is a planning example, not customs, trade or legal advice. Check current rules, Incoterms and duty rates with your broker or the customs authority.

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Customs clearance flowchart example showing checklist for a clean import declaration, green, amber and red lanes with typical hold times, common hold reasons and how to avoid them
Everything in this example is editable. Replace the labels, move the shapes and adapt the layout to your work.

How to use this template

  1. Get the declaration right

    Check the commodity code, customs value, origin and any licences before you lodge. Most holds start with a wrong code or a low value.

  2. Know what each lane means

    Green is released in minutes. Amber needs documents uploaded quickly. Red means the container goes to a shed for examination.

  3. Plan for holds

    Track every held shipment daily, because storage and demurrage start once free time ends at the terminal.

Questions about this template

What do the green, amber and red lanes show?

They are the three outcomes after the risk engine checks your declaration: automatic release, a document check or a physical examination, each with its typical hold time.

Do I need an account to use it?

No. Open the template and edit it in your browser. Your work saves on this device. An account is optional if you want to sync your workspace.

Can I export the finished diagram?

Yes. Use Export in the editor to save a PNG, SVG or PDF, or download an editable .epicdraw backup.

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