Healthcare / Free editable template

Bed capacity huddle board template

The morning bed meeting works best when everyone looks at the same numbers. This huddle board shows four headline counts, beds open, discharges expected, admissions expected and the gap by late afternoon, then each ward's beds, empty beds, expected discharges and what they are waiting on, with a checklist of the actions agreed.

This is a planning example for process improvement, not clinical guidance. Follow your organisation's policies and clinical protocols.

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Bed capacity huddle board example showing four headline capacity counts, ward-by-ward position, actions agreed at the huddle
Everything in this example is editable. Replace the labels, move the shapes and adapt the layout to your work.

How to use this template

  1. Update the counts first

    Before the huddle, update the four counters from your bed system and the expected admissions.

  2. Go ward by ward

    Each ward lead gives empty beds, discharges and what they are waiting on. Record blockers, not just numbers.

  3. Agree and tick actions

    Agree a few actions with owners and review them at the next huddle.

Questions about this template

Can I update the ward rows during the huddle?

Yes. Edit each ward's position and what it is waiting on as people speak, then add the agreed actions with an owner at the bottom of the board.

Do I need an account to use it?

No. Open the template and edit it in your browser. Your work saves on this device. An account is optional if you want to sync your workspace.

Can I export the finished diagram?

Yes. Use Export in the editor to save a PNG, SVG or PDF, or download an editable .epicdraw backup.

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