Finance / Free editable template

Annual budgeting process template

An annual budgeting process sets out who does what between the board's targets and an approved budget loaded into the system. This example runs across board, CFO, FP&A and budget holder lanes, with a challenge loop when submissions miss the targets, and a calendar from September guidelines to January go-live.

This is a planning example, not financial, accounting, tax or legal advice. Check your own policies, auditors and local rules.

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Annual budgeting process example showing board, cfo, fp&a and budget holder lanes, challenge loop when targets are missed, budget calendar by month
Everything in this example is editable. Replace the labels, move the shapes and adapt the layout to your work.

How to use this template

  1. Set the calendar first

    Fix the board approval date and work backwards to set deadlines for guidelines, submissions and challenge sessions.

  2. Send clear assumptions

    Give budget holders the same assumptions on pay rises, inflation and growth so submissions can be compared.

  3. Plan the challenge

    Book challenge sessions before submissions are due and agree how gaps to target will be closed.

Questions about this template

Can I shorten the budget calendar?

Yes. Move the steps in the budget calendar closer together and remove a challenge round if you do not need one.

Do I need an account to use it?

No. Open the template and edit it in your browser. Your work saves on this device. An account is optional if you want to sync your workspace.

Can I export the finished diagram?

Yes. Use Export in the editor to save a PNG, SVG or PDF, or download an editable .epicdraw backup.

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