Finance / Free editable template

Accounting system data flow diagram template

An accounting system data flow diagram shows where financial data comes from, which process handles it and where it is stored. This example covers a small business, with customers, suppliers, employees, the bank and the tax authority as external entities, five processes and three ledgers feeding the general ledger and reporting.

This is a planning example, not financial, accounting, tax or legal advice. Check your own policies, auditors and local rules.

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Accounting system data flow diagram example showing external entities, processes and data stores, labelled data flows, shape legend for dfd notation
Everything in this example is editable. Replace the labels, move the shapes and adapt the layout to your work.

How to use this template

  1. Name the outside parties

    List the people and organisations that send or receive financial data, such as customers, suppliers, banks and tax authorities.

  2. Add processes and stores

    Draw each process that transforms data and the ledgers or files where it is kept. Number them so you can refer to them.

  3. Label every flow

    Write what data moves along each arrow. Unlabelled arrows hide where data is entered twice or not at all.

Questions about this template

How do I read the shapes on this diagram?

Use the shape legend on the board: it shows which shapes are external entities, processes and data stores. Each arrow is labelled with the data it carries.

Do I need an account to use it?

No. Open the template and edit it in your browser. Your work saves on this device. An account is optional if you want to sync your workspace.

Can I export the finished diagram?

Yes. Use Export in the editor to save a PNG, SVG or PDF, or download an editable .epicdraw backup.

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