Legal and risk / Free editable template

Whistleblowing procedure route map template

A good whistleblowing procedure gives people more than one safe way to raise a concern. This board draws the routes as a metro map: the line manager, an anonymous hotline and a direct line to the audit committee chair all meet at the Speak Up Officer, then run through triage, investigation, outcome and feedback. Branches show concerns rerouted to HR and checks for retaliation, and an external line goes straight to a prescribed regulator.

This is a planning example, not legal advice. Check your own policies, advisers and the local rules that apply to you.

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Whistleblowing procedure route map example showing four reporting routes, one external, handling line with target times, retaliation checks and hr branch
Everything in this example is editable. Replace the labels, move the shapes and adapt the layout to your work.

How to use this template

  1. Draw every route in

    Show each way a worker can raise a concern, including anonymous and board-level routes, so nobody has to go through the person they are worried about.

  2. Set target times

    Agree how quickly concerns are acknowledged, triaged, investigated and closed, and show them on the main line.

  3. Protect the reporter

    Plan how you will keep their identity confidential and check for retaliation after the case closes.

Questions about this template

Can I add our own reporting routes?

Yes. Add a card for each route your organisation offers, such as a named officer or an external hotline, and connect it to the Speak Up Officer step.

Do I need an account to use it?

No. Open the template and edit it in your browser. Your work saves on this device. An account is optional if you want to sync your workspace.

Can I export the finished diagram?

Yes. Use Export in the editor to save a PNG, SVG or PDF, or download an editable .epicdraw backup.

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