Hospitality / Free editable template

Wedding seating chart template

A wedding seating chart shows where every guest sits and how the tables sit around the top table, dance floor and bar. This example seats 104 guests at twelve rounds of eight, colours each table by family side, and keeps the guest list beside the plan so changes from late RSVPs are easy to make.

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Wedding seating chart example showing top table, dance floor, bar and exits, twelve numbered rounds of eight, guest table and colour key by side
Everything in this example is editable. Replace the labels, move the shapes and adapt the layout to your work.

How to use this template

  1. Start from the venue plan

    Ask the venue for its room plan and the table sizes it supplies, then move the top table, dance floor and bar to match. Round tables of eight are common, but some venues use tens or long banquet tables.

  2. Seat families before friends

    Fill the tables nearest the top table with close family first, then place friends and colleagues further out. Colour each table by side so it is easy to see the balance at a glance.

  3. Check the awkward details

    Keep older guests away from the speakers, seat children near their parents and mark dietary needs on each seat. Walk the plan with someone who knows both families before you print the place cards.

Questions about this template

Can I change the number of tables?

Yes. Copy or delete the round tables and renumber them, then update the guest table so every name points to the right table.

Do I need an account to use it?

No. Open the template and edit it in your browser. Your work saves on this device. An account is optional if you want to sync your workspace.

Can I export the finished diagram?

Yes. Use Export in the editor to save a PNG, SVG or PDF, or download an editable .epicdraw backup.

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