Education / Free editable template

Training needs analysis template

A training needs analysis compares the skills people have with the skills their role needs, so training goes where the gaps are biggest. This example rates a support team of 12 on eight skills, plots current and required levels on a 0 to 4 scale, ranks the gaps and turns the top three into a costed training plan.

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Training needs analysis example showing current and required levels on one scale, gaps ranked with priority bands, costed plan for the biggest gaps — Everything in this example is editable. Replace the labels, move the shapes and adapt the layout to your work.

How to use this template

Set the required levels
For each skill, agree the level the role needs using a simple scale, such as 0 for none to 4 for expert.
Rate the current level
Use self-assessment checked by managers or observation, and average across the team.
Plan for the biggest gaps
Rank the gaps, set priority bands and plan training, method, cost and timing for the top ones.

Questions about this template

How are the skills ordered on the chart?

They are sorted by the gap between the current average and the level the role needs, biggest first. The priority box then groups gaps into train now, next quarter or coach on the job.

Do I need an account to use it?

No. Open the template and edit it in your browser. Your work saves on this device. An account is optional if you want to sync your workspace.

Can I export the finished diagram?

Yes. Use Export in the editor to save a PNG, SVG or PDF, or download an editable .epicdraw backup.