Marketing / Free editable template

Social media approval workflow template

A social media approval workflow makes it clear which checks every post goes through before it is published. In this example, every post gets a copy and asset check, only posts with a claim, offer or partner tag go to legal, and the client approves before anything is scheduled.

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No account needed · Opens as your own editable page

Preview the social media approval workflow

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Social media approval workflow example showing flowchart with a conditional legal check, changes-requested loop back to the copy check, pre-approval checklist and agreed turnarounds
Everything in this example is editable. Replace the labels, move the shapes and adapt the layout to your work.

How to use this template

  1. Decide what triggers extra review

    Replace the claim, offer or partner question with the rules your brand or regulator uses. A clear trigger keeps routine posts moving and stops legal from reviewing every caption.

  2. Agree turnarounds with the client

    Fill in how long each reviewer has and what happens when they miss it. Social content goes stale quickly, so a named fast-track approver for reactive posts is worth agreeing in advance.

  3. Close the loop with results

    Keep the final reporting step. Linking published posts to the weekly report shows the client what the approvals produced and helps you plan the next batch.

Questions about this template

When does a post go through the legal review step?

Only when the conditional check sends it there. Edit that decision's label to set your own rule, such as posts with claims, offers or partners.

Do I need an account to use it?

No. Open the template and edit it in your browser. Your work saves on this device. An account is optional if you want to sync your workspace.

Can I export the finished diagram?

Yes. Use Export in the editor to save a PNG, SVG or PDF, or download an editable .epicdraw backup.

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