IT and security / Free editable template

Joiner, mover, leaver access process template

A joiner, mover, leaver process makes sure people have the right access on their first day, lose old access when they change role and lose all access the day they leave. This example runs across HR, line manager, IT and identity, and system owner lanes, with role-based access, approvals for extra apps and quarterly access reviews.

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Joiner, mover, leaver access process example showing joiner, mover and leaver stages, hr, manager, it and system owner lanes, quarterly access review
Everything in this example is editable. Replace the labels, move the shapes and adapt the layout to your work.

How to use this template

  1. Let HR trigger it

    Use HR system changes, such as a start date or leaving date, to trigger access changes automatically. Emails get missed.

  2. Grant access by role

    Give each role a standard bundle of access, and require system owner approval for anything extra.

  3. Remove access promptly

    Disable accounts on the last day and remove access to old systems when someone moves role. Movers often keep access they no longer need.

Questions about this template

Who owns each step in the swimlanes?

Each lane is a team: HR, line manager, IT or IAM and system owners. Rename the lanes to match your organisation and move the steps to whoever does them.

Do I need an account to use it?

No. Open the template and edit it in your browser. Your work saves on this device. An account is optional if you want to sync your workspace.

Can I export the finished diagram?

Yes. Use Export in the editor to save a PNG, SVG or PDF, or download an editable .epicdraw backup.

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