Nonprofit / Free editable template

Grant application calendar template

Most grant applications go wrong in the last week, when budgets, letters and sign-offs all arrive at once. This calendar plans a grant over six weeks, Monday to Friday, with a colour for each kind of task: research, writing, budget, partner letters and sign-off. A checklist holds the attachments to gather, with notes on roles and what to do once you have submitted.

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Preview the grant application calendar

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Grant application calendar example showing six-week countdown calendar to the deadline, attachments checklist, roles and after-submission steps
Everything in this example is editable. Replace the labels, move the shapes and adapt the layout to your work.

How to use this template

  1. Work back from the deadline

    Put the funder's deadline in the last cell and your own submission date two days before it, then plan each week backwards.

  2. Book the slow tasks early

    Support letters, budget sign-off and trustee approval depend on other people. Ask for them in the first three weeks.

  3. Gather attachments as you go

    Tick off accounts, policies and letters as they arrive, so the upload day is only about the portal.

Questions about this template

Can I shorten the calendar for a tighter deadline?

Yes. Delete a week row and move the tasks up, keeping the submit card two days before the funder deadline. The attachments checklist stays the same.

Do I need an account to use it?

No. Open the template and edit it in your browser. Your work saves on this device. An account is optional if you want to sync your workspace.

Can I export the finished diagram?

Yes. Use Export in the editor to save a PNG, SVG or PDF, or download an editable .epicdraw backup.

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