Finance / Free editable template

Fixed asset lifecycle template

A fixed asset lifecycle shows what happens to an asset from the request to buy it until it is removed from the register. This example includes the capitalisation threshold decision, tagging, monthly depreciation, annual impairment review, transfers and disposal, with a depreciation table for three example assets.

This is a planning example, not financial, accounting, tax or legal advice. Check your own policies, auditors and local rules.

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Fixed asset lifecycle example showing request to disposal in one loop, capitalisation threshold decision, depreciation examples by asset
Everything in this example is editable. Replace the labels, move the shapes and adapt the layout to your work.

How to use this template

  1. Set your threshold

    Write your capitalisation threshold into the decision. Purchases below it are expensed straight away.

  2. Tag and register

    Give every capitalised asset a tag and an entry in the register with cost, location, owner and useful life.

  3. Review and dispose properly

    Check the register once a year for impairments and missing assets, and record disposals so the register matches what you own.

Questions about this template

Where do I set our capitalisation threshold?

Edit the value in the threshold decision box. Items below it are expensed and items above it go on to tagging and depreciation.

Do I need an account to use it?

No. Open the template and edit it in your browser. Your work saves on this device. An account is optional if you want to sync your workspace.

Can I export the finished diagram?

Yes. Use Export in the editor to save a PNG, SVG or PDF, or download an editable .epicdraw backup.

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