Hospitality / Free editable template

Event planning mind map template

An event planning mind map breaks a big event into areas one person can own. This example puts a two-day, 300-guest conference at the centre, with nine branches from venue and budget to sponsorship and risk, each listing the first tasks and decisions to make, so the team can split the work in the first planning meeting.

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Preview the event planning mind map

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Event planning mind map example showing nine planning branches around the event, first tasks and decisions on each branch, space to add owners and deadlines
Everything in this example is editable. Replace the labels, move the shapes and adapt the layout to your work.

How to use this template

  1. Name the event in the middle

    Write the event, the number of guests and the dates in the centre. Everything on the map should serve that.

  2. Grow the branches together

    In your first planning meeting, add tasks under each branch as people raise them. Drop branches that do not apply and add ones that do, such as travel or accessibility.

  3. Give each branch an owner

    Put a name on every branch. When the list under a branch gets long, move it into a run of show or a timeline.

Questions about this template

Where do owners and deadlines go?

Write them on each branch beside the first tasks and decisions, so everyone can see who is handling venue, speakers, catering and the rest.

Do I need an account to use it?

No. Open the template and edit it in your browser. Your work saves on this device. An account is optional if you want to sync your workspace.

Can I export the finished diagram?

Yes. Use Export in the editor to save a PNG, SVG or PDF, or download an editable .epicdraw backup.

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