Education / Free editable template

Academic year planner template

An academic year planner shows the shape of the school year on one page. This example plots September to July as a single bar of half terms with the holidays as gaps, pins key events such as open evening, mocks, options evening and GCSE exams above it, and marks the three data drops below it.

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No account needed · Opens as your own editable page

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Academic year planner example showing half terms to scale with holidays as gaps, pinned events and exam dates, data drops and key deadlines — Everything in this example is editable. Replace the labels, move the shapes and adapt the layout to your work.

How to use this template

Lay out the terms
Draw each half term to scale from your local authority or trust calendar, leaving the holidays as gaps.
Pin the big events
Add parents' evenings, open evening, mocks and exams so you can see how they spread across the year.
Add the data cycle
Mark data drops and report deadlines, and check that they do not land in the same fortnight as mocks or parents' evenings.

Questions about this template

How do I add our own INSET days and events?

Edit the note under the bar for INSET days and copy an event pin, such as open evening, to its week. The spot clashes box helps you keep mocks, reports and parents' evenings apart.

Do I need an account to use it?

No. Open the template and edit it in your browser. Your work saves on this device. An account is optional if you want to sync your workspace.

Can I export the finished diagram?

Yes. Use Export in the editor to save a PNG, SVG or PDF, or download an editable .epicdraw backup.