Legal and risk / Free editable template

Risk assessment matrix (5x5) template

A 5x5 risk assessment matrix scores every risk the same way: how likely it is, and how bad it would be. This example plots eight business risks on the grid, from a personal data breach to a contract that auto-renews unnoticed, lists each one with its score and owner, and shows what each colour band means in practice, from accept and review yearly to escalate to the board.

This is a planning example, not legal advice. Check your own policies, advisers and the local rules that apply to you.

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Risk assessment matrix (5x5) example showing 5x5 grid with scores and colour bands, eight plotted risks with owners, a response rule for each band
Everything in this example is editable. Replace the labels, move the shapes and adapt the layout to your work.

How to use this template

  1. Define the scales

    Write down what each likelihood and impact level means for your organisation, in money, people and regulatory terms. Without this, two people will score the same risk differently.

  2. Score and plot each risk

    Score each risk as it stands today, with the controls you already have, and place it on the grid. Use a numbered dot so the list beside the grid carries the detail.

  3. Agree the responses

    Decide what each band triggers and who must act. Show a target score for any risk you plan to reduce, so the plan is visible on the same page.

Questions about this template

What does the dashed R2 marker mean?

It shows where risk R2 should land once its planned controls are in place. Add a dashed marker for any risk where you want to show its target score.

Do I need an account to use it?

No. Open the template and edit it in your browser. Your work saves on this device. An account is optional if you want to sync your workspace.

Can I export the finished diagram?

Yes. Use Export in the editor to save a PNG, SVG or PDF, or download an editable .epicdraw backup.

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