Real estate / Free editable template

Office relocation plan template

An office move goes smoothly when everyone knows where they are going and when. This example maps five teams from three floors of the old building to two floors of the new one, grouped into three weekend move waves, with IT and operations going first. A countdown below runs from signing the lease twelve weeks out to snagging and feedback the week after.

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Office relocation plan example showing old and new floors side by side, teams grouped into three move waves, countdown from twelve weeks to move day
Everything in this example is editable. Replace the labels, move the shapes and adapt the layout to your work.

How to use this template

  1. Map old to new

    List every team, its size and its current floor, then where it will sit in the new building.

  2. Group into waves

    Group teams into weekend waves. Move the teams that support everyone else, such as IT, first.

  3. Count down

    Work back from move day and set deadlines for space planning, IT, furniture, movers, seat plans and packing.

Questions about this template

Can I plan more than three move waves?

Yes. Duplicate a wave label, give it a date and colour the teams that move in it to match. Extend the countdown strip if the extra wave pushes back the last move.

Do I need an account to use it?

No. Open the template and edit it in your browser. Your work saves on this device. An account is optional if you want to sync your workspace.

Can I export the finished diagram?

Yes. Use Export in the editor to save a PNG, SVG or PDF, or download an editable .epicdraw backup.

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