Kids and family / Free editable template

Kids birthday party planner template

A kids birthday party planner keeps a busy two hours on track. This example plans a seventh birthday at a village hall, with the party timetable written on balloons, a guest list with RSVPs and allergies, games on sticky notes, a food and drink menu, a budget bar and a shopping list.

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Kids birthday party planner example showing a balloon timetable for the party, guest list with rsvps and allergies, games, food, budget and shopping list
Everything in this example is editable. Replace the labels, move the shapes and adapt the layout to your work.

How to use this template

  1. Set the date, place and theme

    Fill in the party card first, then send invitations at least two weeks ahead.

  2. Plan the two hours

    Write each part of the party on a balloon with its start time, and keep games short for younger children.

  3. Track guests and spending

    Note every RSVP and allergy as it comes in, and update the budget as you buy things.

Questions about this template

Can I change the theme and the timings?

Yes. Edit the party details card and the time on each balloon, and swap the games and food for your own. The budget line helps you keep track as you shop.

Do I need an account to use it?

No. Open the template and edit it in your browser. Your work saves on this device. An account is optional if you want to sync your workspace.

Can I export the finished diagram?

Yes. Use Export in the editor to save a PNG, SVG or PDF, or download an editable .epicdraw backup.

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